PORT INFORMATION SERVICES

The system has been developed by Astra Paging Ltd in 2009 under contract with Ports Infrastructure Co.

MAIN OBJECTIVES OF THE SYSTEM:

  • Improving of document management and electronic authorization of “Pratique” and “Sailing Permission”
  • Reducing time of document processing
  • Documents standartization according to IMO recommendations (FAL Forms)

SOFTWARE:

  • Control center software
  • Electronic submission of documents by shipping agents
  • Database development and information processing
  • Development of web based system for digital approval of documents by digital certificate
  • Development of an administrator interface and tools

FUNCTIONAL STRUCTURE:

ports-information-service-en

  1. Electronic documents import in ship’s arrival and departure:
    • user authentication (agent / dispatcher)
    • web form data submission
    • information validation
    • attachment of auxiliary PDF documents
  2. Processing of paper documents:
    • scan and convert documents in PDF format
    • receiving of documents by fax in PDF format
  3. Database provides the following data tables:
    • ship visits
    • general forms
    • electronic documents (PDF)
    • access rights
    • system logs
    • auxiliary tables
  4. Authorization by the competent authorities using with the following features:
    • review of the forms and documents submitted by the agents/dispatcher
    • issuing permission «Pratique» / «Sailing permission» signed with digital certificate
    • issuing request for additional information/documents
  5. Data reports:External users:
    • read-only access to ships documents
    • ships/visits search by criteria set

Agents:

    • full access to their own visits
    • full access to their own documents
    • ships/visits search by criteria set
  1. System administration module provides the following tools:
    • user accounts management
    • access rights management
    • system status monitoring (hardware health, free resources, etc.)
    • backup and restore database
    • system logs monitoring