The system has been developed by Astra Paging Ltd in 2009 under contract with Ports Infrastructure Co.

MAIN OBJECTIVES OF THE SYSTEM:

• Improving of document management and electronic authorization of "Pratique" and "Sailing Permission"
• Reducing time of document processing
• Documents standartization according to IMO recommendations (FAL Forms)

SOFTWARE:

• Control center software
• Electronic submission of documents by shipping agents
• Database development and information processing
• Development of web based system for digital approval of documents by digital certificate
• Development of an administrator interface and tools

FUNCTIONAL STRUCTURE:

1. Electronic documents import in ship's arrival and departure:

• user authentication (agent / dispatcher)
• web form data submission
• information validation
• attachment of auxiliary PDF documents

2. Processing of paper documents:

• scan and convert documents in PDF format
• receiving of documents by fax in PDF format

3. Database provides the following data tables:

• ship visits
• general forms
• electronic documents (PDF)
• access rights
• system logs
• auxiliary tables

4. Authorization by the competent authorities using with the following features:

• review of the forms and documents submitted by the agents/dispatcher
• issuing permission «Pratique» / «Sailing permission» signed with digital certificate
• issuing request for additional information/documents

5. Data reports:

External users:

• read-only access to ships documents
• ships/visits search by criteria set

Agents:

• full access to their own visits
• full access to their own documents
• ships/visits search by criteria set

6. System administration module provides the following tools:

• user accounts management
• access rights management
• system status monitoring (hardware health, free resources, etc.)
• backup and restore database
• system logs monitoring